Category: Events

Reasons To Hire An Event Planner For Your Party

What are the benefits of being an event planner?

If you’re considering a career as an Events Planner, you may be weighing up the pros and cons of the role and whether or not you feel it’s the right career path for you. You’ve probably been thinking “What is an Events Planner?”, “Why become an Events Planner?” or even “What’s it really like being an Events Planner?”.

There’s lots of things to take into consideration and it’s important to take the time to research the role fully before committing yourself on the journey of becoming an Events Planner.

It’s important to remember that what might be a ‘con’ to someone else might actually be a huge ‘pro’ to you, and as everyone’s circumstances are different, this is just a guide to help you decide if the role of an Events Planner is the right move for you. So, with all that said, let’s jump right in!

Pros:

You get to be really creative at work

How many jobs have the fun of planning different events year-round? You may have one client that loves a sleek, sophisticated business meeting in a swanky hotel, and another client that is booking a special birthday party and wants a room filled entirely with metallic helium balloons for the special birthday girl… sounds great, right?

As an Events Planner, you’ll be able to pinch yourself that you get paid to organise and plan everyone’s dream event! Not to mention the vast amount of unique career paths you could find yourself down within events. The lockdown of 2020, though tragic, may just provide a silver lining in the shape of a changed future of Events Management. Companies, people and agencies of all kinds have been diversifying through digital and hey, who knows what the future holds for events?

The feeling of satisfaction you’ll feel after each event is completed

You worked hard to make sure all the finer details of the evening come together on time. The food was delicious, and everyone had their fill, the music was perfect and you overheard the guests saying what a lovely time they were having! You’ve completed your events responsiblities – it just doesn’t get better than this! You can head to bed with a feeling of satisfaction and look forward to that ‘thank you’ email from a very happy client tomorrow.

You’ll increase your list of clients after every success

There’s no better advertising than word-of-mouth or first-hand experience. After each successful event, prepare to gain a few new clients after they’ve been wowed! You never know, you could inspire them to try and gain an Events Planner role or Party Planner role. Make sure you leave business cards around, network and, most importantly, offer the client you are hosting the event for an incentive for recommending you. After an evening of celebrating with their important guests and getting praises, they’ll naturally want to be singing yours!

Make sure you don’t miss out on that valuable and genuine passion from a client by getting them to fill in a feedback form and some kind of incentive for recommending your business to others, including a discount on their next booking with you (because after an event like that, they’ll definitely be back!)

Your contacts book will be full of exciting names

As a successful Events Planner, you just never know who you’ll meet next! You could be rubbing shoulders with the Hollywood elite, sports stars, politicians, corporate giants, authors and famous speakers and many others. Whether you hire them to appear at the event, you’re introduced through a mutual friend or you’ve managed to become a Celebrity Events Planner networking in this industry can really pay off!

 

CONS :

The Hours Are Irregular

Event planning is definitely not a 9 to 5 job. Be expected to be required to work on weekends and some holidays. As the event you are planning draws closer, expect to work more than a few late nights overseeing the process of putting all of the details together.

The day of the event will require you to work, more than likely, from dawn to dusk.

The Profession Demands an Extraordinary Amount of Responsibility

Not only are you going to be responsible for your own duties in planning the event, but you must also oversee (and be responsible for) for the duties of others. For example, you will need to ensure that the caterer, lighting company, lodging facilities, etc. are all up to par.

If a vendor falls through, or fails to fulfill their duties, you’ll be responsible for finding a replacement, even at the last minute. This can often be quite stressful.

Meeting Budgets Can Be Difficult

Remaining within the budget that a client has provided you can often be difficult for an event planner – even the professionals. It is not uncommon for the client’s desired finished product to exceed what their budget can afford.

As an event planner, you then have one of two options to choose from: attempt to create the wanted outcome within the provided amount of money or report to the client that it cannot be done. Either option can be stressful.

 

Tight budgets

The majority of events operate under a strict budget so you’ll be under pressure not to over-spend. Unless you’re one of the lucky ones who work with large companies where spending is not the primary concern. Many of my budgets have been well over $1M per event because it was more important to get it right and create a show rather than pinch pennies. Knowing what your client’s expectations are is paramount to the success of the event and ultimately your success too. Get your own event planning budget.

Boredom – Event planning can be all about ebb and flow. Sometimes you have a ton of work and other times there’s nothing in sight. The completion of an event can be satisfying but it’s the slow periods between each event where boredom sets in. It’s also the time to catch up on administrative work, which doest bring the adrenaline rush we love and have become accustomed to.

 

Perks Of Being A Corporate Event Planner

There’s more to the event planning profession than planning sweet 16s. Have you ever thought about becoming a corporate event planner? It may sound like you’ll spend most of your time around grey suits and presentation boards, but this job isn’t boring by any means. You could be a freelancer, a company’s in-house event planner, or be part of an established planning business—these are all dynamic positions that can all lead to rewarding careers.

It’s not always easy, but there are some serious perks to this job. Still not convinced? Read on for the 6 perks of being a corporate event planner!

  1. You’ll set your own hours

Especially if you’re not a company’s in-house planner, you’ll find that your position is extremely flexible. You’re normally only given a specific time period (with intermediary deadlines) to complete a specific stage of the planning process. The rest of the time, you can decide your own hours. You could work at any time of day that best suits your needs or the needs of your business.

This flexibility is not only a nice perk, but it’s also necessary if you’re planning multiple events at the same time. You may need to attend meetings all afternoon one day and then scout venues later that evening. Each day has a whole new set of tasks, so being able to schedule your work day to best suit your own needs is a huge perk!

  1. Out with the old, in with the new!

Even if you have a less-than-stellar client, you can finish up your contract with them, and then never have to work with them again! The freedom to choose your own clients and take on new projects as they suit your ambitions and needs cannot be overlooked. With new clients and new projects come new challenges, new vendors to work with, and new goals to achieve.

Yes, most event components won’t be changing—you’re always going to be negotiating with sponsors and hiring entertainment—but with all these changing factors, you’ll never be bored.

  1. You’re always meeting different people

If you’re a people person, then this career is perfect for you! You’ll not only meet new clients for every project you take, but you’ll also be able to meet many new people throughout the planning process. You’ll be able to collaborate with different industry professionals as your event unfolds. The planning job doesn’t just end on the day the event occurs. You’re expected to ensure that everything goes smoothly, and that means you’re going to be attending the event yourself!

Everyone you meet at a particular event is an opportunity to network. If they’re impressed with your work, they may hire you in the future for their own events! Meeting people from all walks of life will give you boundless opportunities to learn new things and develop ideas—ideas that could even help you plan better events!

 

Benefits Of Hiring An Event Planner For Your Wedding

An Event Planner Will Save You Time And Headaches

There are hundreds of small details that need to be taken care of when planning your wedding. Much of them you may be aware of, but much of them likely not. Hiring an event planner will save you time and allow you to focus on some of the bigger aspects of your day, such as what wedding venue to select. (An event planner can help you with that as well.)

Since wedding planning is their job and they are experts, they will have a better idea of what areas of the wedding planning to tackle first, and in what order. An event planner will save you the time and headaches of attempting to figure out what to do, and when to do it.

An Event Planner Will Help You Bring Your Vision To Life

You may have always had a vision for how you hoped your wedding would look. Where an event planner comes into play is hearing what you want and using their expertise to bring your vision to life.

You may have pictured a sparkling ballroom with marble floor, and dancing the night away with your partner. However, maybe you’re not entirely sure how to portray that image and how to truly make your ideas reality. But an event planner will use their industry expertise to help achieve the look and feel that you want for your wedding.

For example, perhaps you wanted to use blue napkins, but the planner knows that black napkins will compliment your other colors more appropriately. It’s all in the small details that really can push your wedding from being great to being unforgettable. This is where the event planner’s expertise and vision can make all the difference.

Industry Expertise And Fostered Relationships

Over time, event planners build up a list of vetted industry connections which they can tap into when planning your wedding. Since they’ve worked closely with these various vendors such as florists, bakers, makeup artists, photographers, bands, and so on, chances are your event planner will be able to not only find the perfect vendor for your specific wedding, but they can often get you a better deal than if you were to visit a vendor yourself.

A wedding planner’s industry expertise allows them to stay on top of what is trending and what isn’t. Perhaps you wanted to go with silver flatware, but your event planner knows that gold would suit your wedding style better. A good wedding planner will be able to offer you sound advice on what to do, and when to do it.

Choose The Best Wedding Photographer

Mistakes To Avoid Choosing A Wedding Photographer

Find someone who cares more about your wedding images than they do about their own packages and policies. Someone you know will help your wedding run smoothly and efficiently. Choose someone that you can communicate with someone that truly understands how you want your wedding to feel. How do you know? When you talk to her, she’s more interested in learning about you than describing all of the print sizes and prices.

Is this someone that will add to the fun and emotion of your wedding? Remember your friend’s photographer, the grumpy, sweaty, old guy that was a boring, annoying jerk? Steer clear of that! Get someone that will make the work of posed pictures fun, memorable, and exciting! How can you tell who’s cool? When you talk to the photographer, ask how she feels about your family members taking pictures over her shoulder! If she stays relaxed, then everyone will have a good time.

Look for someone who has some flexibility in styles. See what they have to offer. Some of the styles you may want to consider are Traditional, Black & White, Candid, Romantic, or Photo-journalistic. Check to see how they handle both indoor and outdoor situations. Can they do fine portraiture as well as a truly candid style? Find out what they have for you. Remember that the photographer’s creativity and personality (and your rapport with him/her) is what makes your wedding images unique, and your expressions more genuine!

Find someone who has as few restrictions as possible regarding packages, number of prints, limiting locations, and limiting the amount of film they shoot. Prepaid, pre-designed packages limit the creativity of the photographer. Creativity does not come from a pre-packaged album containing, for example, 24- 8x10s. If you’re paying for an album, it should look and feel like a storybook! Think of it, not like a photo album, but an illustrated storybook that uses no words to tell the story. In most cases, packages are NOT a good thing because the photographer “knows” beforehand what he needs to shoot and will only strive for those images.

Ask about their guarantees!!! They should have some sort of performance guarantee – GET-IT-IN-WRITING! If something didn’t come out the way you expected, they should offer to recreate it somehow or give you your money back! As of this writing, one performance guarantee is to get “preview” images on a CD before you get anything else. These are small versions of your digital images, like getting a sample before buying the whole scoop of ice cream. If you don’t like them, the photographer should give you your money back! In other words, you don’t buy the photographs until after you’ve seen them!

 

Tips for Choosing the Perfect Wedding Photographer

PHILOSOPHY

For some wedding vendors, you really don’t need to care about their philosophy. Wedding photography is not one of those places. Chances are, you’re going to spend more time with your wedding photographer than with your maid of honor on your wedding day, so you want to make sure they’re someone you jive with. The simplest way to start is to sort through the vendor listings of a wedding website where you feel like you fit in. (Oh, hi, APW Vendor Directory.) Once you’ve found photographers you’re interested in, look at their About pages. Those pages are carefully constructed to give you a sense of who the photographer is and how they work. Back when our CRO Maddie shot weddings, she had an About page that really laid out who she was very clearly. It said, “As a wedding photographer, I believe that getting married is one of the bravest things a person can do. It’s messy and it’s hard work, and rarely the result of a perfect love story.” That sets out a very specific philosophy that might be really right (or realay wrong) for you. Look for written philosophies that feel like they just click, and then see if that feeling continues when you meet with the photographer in person or talk to them on the phone.

DO YOU LIKE THE PHOTOGRAPHER?

Once you’ve narrowed down photographers whose work you like, and whose philosophy you seem to gel with, set up an in-person meeting (or a Skype session, if that’s what works). Then, figure out if you LIKE them. If you don’t, please don’t hire them. You spend enough time with your photographer on your wedding day that you should find them generally pleasant at minimum, possible-BFF-forever at maximum. (Only you know how much you care about love-loving them, but make sure you like them.)

LIGHTING SITUATION FOR YOUR WEDDING

Before we get too far into this idea of, “Just hire someone whose work makes you feel happy inside,” let’s have a quick reality check. The easiest wedding to shoot is a wedding in the daytime, with a ceremony under shade and great natural light. If that applies to you, ignore the rest of this paragraph. If, however, you’re getting married in a dark church or you’re having an outdoor evening wedding reception, it’s really important that you specifically look for a photographer that’s skilled with those lighting environments. Don’t assume that experience equals skill in low lighting. Look for weddings shot in similar lighting environments in your photographer’s portfolio, and ask them specifically how they would handle your particular situation

REVIEWS AND RECOMMENDATIONS

Every photographer is going to have their strengths and weaknesses. It’s pretty easy to get a sense of what someone’s strengths are (let’s assume taking stunning photos is one of them). The trick is to get an accurate sense of what a given photographer’s weaknesses are, and then decide what you can live with. You can do this by a robust conversation with a photographer. (Just ask them flat out what their weaknesses are. A professional will tell you. Run away if they say they have none.) Or you can ask to chat with a past client

PRICE AND WHAT THEY OFFER

When looking at someone’s pricing, be careful to see what’s included in the package you’re looking at. Things like second shooters, additional hours, hi-res JPGs, albums, and engagement sessions may be included in the price quote, or might be extra money. Just make sure you’re not signing up to pay more later for things you definitely want (i.e., having your wedding photos taken isn’t worth all that much if you have to pay $3,000 extra to get the files). That said, things like albums and prints can always be ordered later when you’re not facing the burden of paying for a wedding, so if you love someone’s art, but they don’t include as many bells and whistles with their package, go for the art.

 

Essential Things To Consider

When you’re researching how to choose a photographer, it can be a bit daunting at first. What do you base your choice on? How do you choose? What advice on photographers is best?

It’s not an easy task, so I decided to write this wedding photographer advice with the aim of making the process of choosing a photographer more comfortable for you.

How to choose a photographer: Technical Proficiency

It doesn’t matter if you’ve got the best camera, lens and other photographic technology if you don’t know how to use it. Today’s photographic equipment comes with a multitude of features and options, often more than most wedding photographers would ever require. It feels good to have the latest equipment, but often an incompetent or inexperienced photographer of weddings doesn’t quite get to grips with how a feature works, or when or why they should use it.

Equipment alone doesn’t make you a better photographer.

I once worked alongside a photographer who had just bought a new tripod that enabled them to shoot photos from a low down on the floor. Unfortunately, the photographer didn’t practise setting up the tripod before the wedding day and decided to use the tripod for the first time while shooting photos of newly-weds at their wedding. He had no idea how to set up the tripod for this unusual angle

The photographer wasted a good ten minutes trying to figure out what was going on. Unwilling to accept advice or help from anyone (including me), they persevered in vain. I felt sorry for the bride and groom having to waste the most important day of their lives waiting for this guy to figure out how to operate a new tripod (though the couple seemed happy enough enjoying a glass of champagne while they waited!). I learned from this – the simplest option is often best. The latest equipment enhances what I do and how I do it – but I learn how to use it and become proficient at using it in demanding situations before being on a paid job. Low angle shots? I’ll lie down and have the shot done in seconds.

 

How to Choose a Wedding Photographer

Traditional Photography

Traditional or formal wedding photography is the classic posed look you see in conventional group shots of the couple and the wedding party. This used to be the most popular style and involves plenty of direction from the photographer, but it also takes time and you might miss some of the action of the day. Your photos are likely to be a bit formulaic, but will be beautifully shot and well-lit

Contemporary Photography

Contemporary photography will feel more like fashion or editorial photography combined with reportage. It’s ideal if you want fashion-led couple photos and an artistic approach to other shots. You’ll need to find a photographer with the same creative vision as you, whether that’s street style, portraits, conceptual or nature-focused

Set a Budget

No point finding a photographer you love and then discovering they’re well beyond your budget. We’ve got our complete guide to wedding photography prices to give you a good idea of what you can get for your money – the average is £1,500-£2,000.

Find Your Style

Now for the fun part of starting your search! Your preferred photography style really is one of the most important things to consider. We’d suggest you browse our wedding photographers section – you’ll see the styles of hundreds of photographer and can easily work out what you do and don’t like. Do you want candid, classic, a mix of colour and black-and-white, creative, contemporary? Normally one of the styles above will jump out at your straight away.

Ask for Testimonials

One of the best ways to find a photographer is to ask friends for recommendations. If anyone has got married recently and you loved their shots, find out who their photographer was. Other places to get recommendations from are your venue, social media and online reviews. Is there a forum for your county? What about asking in

 

HOW TO CHOOSE YOUR WEDDING PHOTOGRAPHER

STYLE

First off is decide your style, you can browse our site and see hundreds of different wedding photos by different photographers, however it is important you find a photography style that matches what you want, a style that you want your photos to follow. Shortlist photographers that match your style, be it reportage, traditional or contemporary, quirky and creative

EXPERIENCE

They may have been taking photos for years, but have only recently started capturing weddings. Make sure they have a good few solid years of photographing weddings. Weddings are very different to fashion shoots or staged shots as they are dynamic, it is a live event, an experienced wedding photographer will know the flow of the day and know where to be at the right time to get those stunning shots.

TESTIMONIALS

If they have the experience then they should certainly have a lot of testimonials and great references. Ask to speak to previous clients, make sure they were happy with how it all went and are thrilled with the end result when they got their photos.

CONSISTENCY

You may have found a photography with the perfect style you are looking for, they have some great shots on their website, now you want to see some albums, whole weddings that are complete.

VENUE

Have they shot at your venue? This certainly isn’t necessary, however it is an added bonus if they have, you can see wedding shots they have taken there, and they will know the best places and locations at the venue for some great shots.

Choose The Best Photo Booth For Your Wedding Party

Tips For Choosing the Best Photobooth For Your Event

Event type

Your event type should influence your photo booth company’s hiring choice.  The photo booth that you could choose for your teen daughter wouldn’t be the ideal photo booth for a couple’s 50th wedding anniversary.

Picture quality

Quality is an essential factor that you shouldn’t forget when choosing a photo booth company. You will hence have to check on camera types that the company you’re hiring.

The backdrops and props

You have to decide on the background and accessories you want for your event. Make sure you always do some research, even trying to ask your event guests what they like.

The cost

When hiring a photo booth company, make sure you always have your budget. Companies that offer the best services will always tend to be a bit pricier as their equipment is of high value.

Take away

Photobooth companies have always been around in many past years. Photobooths add up more happiness and help in the creation of memories for you and your guests.  Selecting the right company for your event should never be difficult when you use the right tips.

 

Tips for Choosing a Good Photobooth

Type of Booth

There are different styles and types of photo booths that you can choose from. This will help you in choosing the best tool for the next party.

  • Enclosed Photo Booth-This tool can help you in getting and experiencing the feeling of an old school. An enclosed tool is obtained by drawing the curtains you can make this tool by drawing shut the curtain and letting it loose. This means that you will have nothing to worry about since people will not be looking at you.
  • GIF Booth-This tool has made it easier to take photos and create animated images, which can be distributed easily. It has become one of the popular alternatives for parties.
  • Insta Booth-People uses this machine to take selfies on their phones, creating hashtags and orienting photos for their parties.
  • Open Air Photo Booth –Open-air booths don’t have secrets. It is the best place where people can have fun.

 

Tips for selecting the right photo booth

Is the company you are hiring insured? While this may not seem important to some, if you are hosting your event at a reputable venue, it’s very likely they will ask all of your vendors (including photographers, DJs, decorators, and photo-booth) to provide a certificate of insurance. Without it, they may not be allowed in the venue. This is certainly not something you want to be dealing with the week of your celebration.

Ask if backup equipment will be on site.  Most photo-booths consist of a complex combination of computer hardware and software combined with camera equipment, lighting and printers. Technology has a mind of its own. From time to time, things happen. It’s imperative to have back up equipment at the event.

Ask to see setup photos of the booth prior to booking it. In many cases, (especially with upscale events) hosts spend a fortune on decorations, theming, and an attractive venue. There’s nothing worse than a giant hideous photo booth becoming a focal point and eye sore within a party. Many services offer a “pipe and drape” enclosure for a booth. Too often, though, the setup is cheap looking, old or even clashes with the event’s color scheme. A close friend of mine has said to clients “do you want an attractive photo booth to match your event’s feel? Or, would you rather something that looks like it should be at carnival for Madam Cleopatra’s tarot card reading?” While he says this in jest, the point is 100% true. To make this point clear, I suggest you to go to google images and type “pipe and drape photo booth” and look at some of the results.

Speaking of props… are they fresh or re-used? This may sound silly, but all too often sweaty guests put on hats, boas, sunglasses, etc. and pose for photos. At the end of the party, the props get boxed up and sent to the next event. Gross!

Cheaper isn’t always better. Competition amongst photo booth vendors is getting fierce. Prices have been dropping to remain competitive, giving clients the ultimate win as they get to save big money! However, know what you are getting. Ask the following questions.

 

Tips for Creating an Awesome Photo Booth

Regardless of which setup you decide upon, don’t forget to create an event hashtag! Whether or not you’re providing prints immediately, it is likely that everyone is going to take their own pictures with their phones and immediately upload those images to their social media accounts. Make sure your hashtag is clearly printed on a sign near your photo booth setup to allow all of your guests to share and see all of the pictures taken at the photo booth and event itself.

For the analog and instant lover alike, a Fujifilm INSTAX Mini camera or two with packages of film allows your guests to take turns posing for pictures and walk away with a wallet sized one-of-a-kind instant print. Delegate a friend to ration the number of instant prints available for use, putting a few packs out at a time as the event goes on, so not all of the film is used within the first hour or two.

Provide prints to your guests immediately with the Mitsubishi CP-D90DW High-Speed Dye Sublimation Digital Color Printer. This small size printer produces a variety of print sizes in record speed. In addition to being able to choose what size of image you would like, guests can choose between glossy or matte finishes.

A Vello FreeWave Plus Wireless Remote Shutter Release works with Canon, Nikon, and Sony cameras to provide a wireless shutter release, allowing friends to grab the remote and go. For those relying on a tablet setup, apps like Pocketbooth, Simple Booth, and CamWow typically provide a countdown, as well as editing tools, effects, and easy connection opportunities to compatible printers.

Aside from taping down any errant cords, having a couple of sandbags on hand to stabilize your gear is a good idea. You can get sandbags in a variety of sizes and weight to hold down tripods, c-stands, light stands, signage, and most importantly, to keep your crazy aunt from accidentally knocking the entire system over in her enthusiasm to take a series of pictures with every other member of your family.

 

Tips For Choosing A Photobooth For Your Event

Location Is Everything

If you’re booking your event venue knowing you’ll have a photo booth there, be sure to choose a venue that’ll be big enough for the booth to set up. If this is something you have decided after you have made a booking, the standard size of the booths are around 3m x 3m. This again will be dependent on the type of photo booth you select.

Choosing The Type Of Photo Booth

Thanks to the many technological advancements, the way we know photobooths have changed! As there is now a large variety of photo booths, the technology can be adapted to fit the shell of the photo booth. At boothnation, the following booths are on offer.

Choosing Your Photo Booth Backdrop

Surprisingly enough, the backdrop is an important consideration to bare in mind when deciding on where you’ll be setting the photo booth up. You can choose if you want a backdrop with a custom background, an open air backdrop with the view in the background, or if you prefer the booth to be enclosed.

Will Guests Be Standing or Sitting

This links very closely to where you set up your photobooth and how much space is available. To ensure a much smoother transition between each picture, having your guests stand when they take their picture is recommended. You can give guests the option to sit just as long as they’re a smaller group, and are willing not to use as many props. That way you’ll avoid any sort of injury!

Hard Copies or Digital

This is a tough decision for most as you want to give guests the best of both worlds.

Often there is a lot of wastage when it comes to prints as there sometimes can be a

backlog in printing. Guests sometimes forget to come back for their prints and results in wastage printer paper and ink.